Online GeM Portal Registration Process, Fees, Documents Required

What Is GeM Portal?

Gem which stands for Government-e-Marketplace is an online platform for Micro, Small, and Medium Enterprises (MSMEs), traders, and service providers to list their products/services online.

Different government entities then procure these listed goods and services as per their requirement. GeM intends to improve the speed, efficiency, and transparency in the procurement process. GeM registration plays a critical role in the promotion of micro, small and medium manufacturing industries and provides them with equal opportunity to participate in public procurement.

GeM facilitates online procurement of common-use Goods & Services required by various Government Departments /Organisations/PSUs. The platform provides the tools of e-bidding, reverse e-auction, and demand aggregation to support government users and achieve the best value for their money.

Advantages of GeM Portal:

GeM endeavors to make the public procurement process transparent, efficient, and inclusive. The platform acts as a centralized and unified public procurement platform for government buyer organizations and suppliers of goods and services. Other benefits of GeM are:

• Policy reforms for current processes of the public procurement ecosystem.
• Promotes Inclusiveness and Ease of Doing Business with the government (especially MSMEs)
• Standardization of processes
• A completely automated system enabled via advanced technologies.

For Buyers – Benefits of GeM Portal?

• Ensures transparency and ease of buying.
• Provides a rich listing of products for individual categories of goods or services.
• Direct purchase of goods/services worth up to Rs 25000.
• Proprietary Article Certificate Bid- Procurement of specific product according to the requirement.
• Price Comparison from different suppliers helps individuals buy different goods and services at affordable rates.
• Sellers are notified instantly
• Integrated Payment System
• Easy interface makes it convenient for buyers to search, compare, select, and buy.
• User-friendly dashboard helps in monitoring supplies and payments.
• Quick resolution of disputes through online grievance redressal mechanism.
• Direct purchase, L1, Push button procurement, Bid/RA mode of procurement, and forward auction for auction.
• GeM has an enriched listing of roughly 10000 product categories and 290 service categories.
• Buyers have a bid duration between 3 & 45 days.
• The delivery period can extend up to 365 days and up to 6 years with approval.
• The choice to offer multiple consignee locations and quantity.
• More than one consignee can be selected for Services.
• Pin-code-based seller selection for Direct Purchase Mode.
• Extra Deductions can be applied by buyers at the time of generating the bill
• Notification to buyers regarding:
  1. expiry of DP (Delivery Period) for the contract
  2. Initiation of cancellation of contract in case of non-delivery by sellers
• During technical evaluation, buyers can make an MSE seller eligible or unfit for MSE purchase preference.
• Now, buyers have the choice to cancel the Product contract(s) even if the invoice has been generated by the seller-provided 15 days have expired from the delivery period.
• 18 Banks have enabled GeM Pool Account.
• GeM now makes sure that at least three vendors have participated and provided items from at least two distinct OEMs (Original Equipment Manufacturers) in order to improve fair participation in Bid/RA. If the buyer wants to move on with less than three resellers or two OEMs/brands, they must upload the Competent Authority’s clearance.

Also Read: MSME Schemes in India

Documents Required for GeM Portal Registration:

The documents you need to submit for GeM portal registration include:

• PAN Card 
• Company Registration, Udyog Aadhar, or LLP-associated requirements 
• TIN or VAT number (if applicable)
• A copy of the canceled cheque. 
• A separate address and identity proof. 
• The proof of the applicant’s bank account and the supportive KYC documentation. 
• The Trademark certification. 
• Documentation of the type of services or products provided by the organization.
• The address proof of the head office of your company. 
• Mobile number (which has been connected with your Aadhar Card)
• MSME documentation (if applicable)
• NSIC papers (if applicable)
• The latest paperwork of ITR. 

Providing the aforementioned documentation will make an individual eligible to complete the gem seller registration.

In addition to the documents listed above, the following will also be necessary if you are registering as a start-up:

• DIPP Number –
• Mobile Number linked with DIPP

Meanwhile, the following will also be necessary if you are registering as an MSE: –

• UAM Number (Udyog Aadhaar Memorandum Number)
• Mobile Number linked with UAM.

GeM Portal Registration Process for Buyers:

The pre-requisites for primary user registration are:

• Aadhaar number of the user.
• Mobile number that is linked with Aadhaar.
• Email IDs hosted by NIC, only NIC-registered email IDs are allowed, this facilitates users from over 1600 domains to freely register and transact on GeM.
• Verifying authority details such as name, mobile number, and NIC registered email ID.

The procedure of gem portal registration can seem a bit complicated and intricate for those applying for the first time. Hence, if you, too, are a novice in this aspect, then be sure to abide by the following steps.

Step 1- Visit the official website of GeM Portal.

Step 2- Click on the “GeM Seller Registration” tab, available right below the “Sign Up” tab.

Step 3- After that, it will redirect you to the page of “terms and conditions” of the website.

Step 4- Make sure that you go through the module meticulously before tapping on the “accept” option.

Step 5- After accepting the “terms and conditions” of the portal, you will be directed to the GeM portal registration form.

Step 6- Now, enter the required details. You will have two options to choose the type of registration you are comfortable with – Aadhar and PAN. In each case, you will be asked to submit some fundamental details about it, such as your name, Card number, DOB, Address, etc. 

Step 7- Enter the mobile number that is currently active and in use. You may be asked to verify the same again by re-entering it. Tap on the “Send OTP” option after verification. 

Step 8- You will receive OTP on your registered phone number. You will need to enter it in the same section and authenticate it. 

Step 9- After that, you will need to verify your email (if available) in the same manner. Once this is done, Tap on the “create account” option at the end to complete the gem seller registration.

Also Read: How To Apply for an Udyam Registration Certificate

What are the Advantages of the GeM Portal Registration for Sellers?

• Access to the National Public Procurement market.
• Zero charges or fees for getting registered.
• Special provisions and sections for startups, MSMEs, and Emporium products.
• Completely online, paperless, and contactless platform.
• A list of prerequisites for the seller registration is provided so that it becomes a guide to the seller during registration. 
• The procedure for applying for and approving a brand has been updated for sellers.
• Several invoices for a single order
• Easy access to participate in bids/reverse auction
• The clock has been enabled in RA to display the remaining time for seller participation
• Quick resolution of disputes.
• All sellers will be given reasons for rejection
• Seller-friendly dashboard for monitoring supplies and payments
• Improved Business Cockpit with additional parameters in the existing report and new chart widgets based on OEM and MAIT recommendations.
• Sellers belonging to North-East states and J & K are exempted from ITR at the time of bid participation.
• Dynamic Pricing- Price can be changed based on market conditions.
• Direct access to Government departments and their organizations.

Registration of a Seller on the GeM Portal:

1. Go to the Registration portal- https://gem-portal.org/gem-registration
2. Fill Details Online & Submit Form.
3. Review your details after Submitting the Application.
4. Make a Payment to Complete Registration Process via any payment method.
5. After Payment, You will receive a call from an associate to verify your details & OTP.
6. After successful verification, You will receive your Seller ID & login Credentials within 24 Business hours upon activation.

GeM Portal Registration Fees:

You can view the charges for the Government-e-Marketplace Registration in the table mentioned below:

Caution Money Deposit	Fees
Seller Turnover less than 1 Crore	Rs 5000
Seller Turnover (1-10 Crores)	Rs 10,000
Seller Turnover more than 10 Crores	Rs 25,000
Vendor Assessment Fees	Rs. 11,200 + GST

Note:- Tracking ID will be sent to your email address for tracking the status of registration.

New GeM Seller Registration Process:

1. Sign up for a GeM seller account
2. Create a new organization profile
3. Assess your vendor readiness level. 
4. Brand Listing
5. Product Listing
6. Participating in the bid process and appointing resellers

How to Check the GeM registration status?

The steps you need to follow to check the GeM registration status include:

Step 1: Visit the GeM registration portal.

Step 2: On the top right side of the website, you will find an option to track your Application.

Step 3: Enter the tracking/order id.

Step 4: You can now view the status of your GeM registration and the progress of your process.

After successful registration on the GeM portal, you will receive your own GeM seller ID and login credentials, which you have to use when you log in.

Related Article-

• What are the New Classification of MSMEs?
• Know About ZED Certification Scheme
• How to register on MSME Samadhaan Portal
• What is RAMP Scheme For MSMEs

Frequently Asked Questions

Q.1 Is Aadhaar mandatory for primary user registration?

Yes, Aadhaar is mandatory for primary user registration. Note: Aadhaar details collected by GeM are solely for user verification.

Key responsibilities of a user:

The tasks of a primary user are:

• Self-registration
• Filling organization details
• Creation/modifications of secondary users
• Monitoring of orders placed
• Administration of GeM procurements

Q.2 What is L1 purchase?

L1 purchase facilitates immediate purchase for order values between Rs 25,000 to Rs 5 lakhs by way of comparison between at least three different OEMs/Service Providers on GeM, who satisfy the buyer’s conditions including quality, quantity, specifications, and delivery period. 

Q.3 Is a GeM invoice certified for making payments?

Yes, the GeM invoice is certified for making payment via GeM. However, the printout of the GeM invoice is invalid for making payments.

Q.4 When the delivery period has passed, is the buyer still able to cancel the agreement?

If the seller has not raised an invoice, the buyer may request a cancellation as soon as the delivery period has passed. The vendor is not consulted for such a request, and the order is immediately canceled.

Payment Modes Available In GeM Portal:

Shared below is the list of payment modes that are currently available in GeM:

• PFMS
• IFMS
• Internet Banking
• GeM Pool Account (GPA)
• CGDA for Defence Buyers
• Railways for Railways Buyers
• CRPF, Others.

Q.5 What is the CGDA Payment method?

The payment mode where the Controller General of Defence Accounts (CGDA) Office processes buyers’ bills. The GeM bills data is shared with the CGDA Server via the API integration.